FAQ – Participating Artists only

Autumn Art Sale

Congratulations! The Selection Committee has accepted your works for exhibition in the McMichael Volunteer Committee’s 2017 Annual Autumn Art Sale Fundraiser.

This year we received submissions from over 170 artists covering a wide range of subjects, media and styles.  Due to display limitations, we had the very difficult task of accepting only 39 artists/ sculptors to participate in this year’s sale along with the returning 2016 Top 10 Artists and Top Sculptor.

Opening Night Gala

Friday, October 20, 6 – 10 pm

Complimentary Hors d’Oeuvres, Free Parking and Admission, Cash Bar.


Sale continues all weekend long

Saturday & Sunday, October 21 & 22, 10 am – 5 pm

Parking $7, Free admission to Autumn Art Sale, Regular Admission Rates for the Collection.


Key Dates

Date Time Description
August 13 Delivery timeslot preference
(email to: artsale2017@mcmichaelvolunteers.com)
September 15 $200 Acceptance/Booth fee due (click here for payment link)
October 1 Last day to submit your list of works that you will have available for sale
(email to: artsale2017@mcmichaelvolunteers.com)
October 19 10 am to 4 pm Artwork Delivery and Setup
October 20 10 am to 5 pm Friday day sales – artists’ attendance not required
October 20 4:30 to 5:30 pm Buffet Dinner
October 20 6 pm to 10 pm Opening Night Gala
October 21 10 am to 5 pm Art Sale Fundraiser
October 22 10 am to 5 pm Art Sale Fundraiser
October 22 5 pm to 6 pm Artwork Removal and Group Photograph


Q: How and when do we submit our lists of works?

Please use the attached Excel spreadsheet (if possible) to submit an electronic version of the information for works you intend to bring to the sale. This information includes the Title, Media, Height dimension, Width dimension, (and Depth, for sculptors only). This information is used for both our cash register system and to produce works labels, so please include information on ALL the works you might bring to the sale (it’s much easier to do this in advance of the sale, rather than during the weekend), not just the works you intend to initially hang.

Artworks List

Microsoft Excel Version

Adobe PDF Version


If possible, avoid the title “Untitled”. There is a minimum price of $100 for works.

If you don’t have Microsoft Excel on your computer, don’t worry. Just about ANY program will work – even a regular email message. Excel simply makes it easy to keep things in columns. If you use a word processing program – just insert one tab (and only one tab) between the columns of information. We’ll be able to copy it and paste it into our cumulative list.


Q: The Gala on Friday night – how fancy is it, and what should I wear?

A: We always put on a good evening, and this year will be no exception. We have complimentary hors d’oeuvres and a cash bar, and a wonderfully festive feel. Feel free to get as dressed up as you would like (it’s not black tie, and you don’t need to wear gowns, but that outfit in your closet that you keep for special occassions – this might be the time to dust it off).


Q: Can we bring people to the Gala Opening?

A: Absolutely – the more the merrier – especially if they come prepared to purchase works of art. We are expecting over 600 people that evening, and a large portion of our sales comes on this evening…


Q: Is there a charge for people to see the art sale?

A: There is no charge for visitors to view the works for sale in the Grand Hall. If they do wish to view the works in the gallery spaces, they will need to pay admission. The gallery itself is not open during the Friday night gala, but is throughout the weekend.


Q: What does it cost to park?

A: Parking is $7 for visitors (free for members). Artists park for free over the weekend – your name will be on a list with Security/Parking.


Q: Can my spouse/mature child/friend help over the weekend?

A: Absolutely. Let us know who you’re thinking of bringing so we can print up a name tag. If their desire to help extends past just helping you (their favourite artist), send an email to artsale2017@mcmichaelvolunteers.com and our volunteer coordinator will get back to you with opportunities.


Q: What do you mean by “size” on the works form submission – image size or framed size?

A: Give us the image size (height x width for paintings and height x width x depth for sculptures), as it will be printed on the work label. Purchasers can mentally add in the framed dimension.


Q: Is is true we have to stand all weekend?

A: No, we are just severely limited with space constraints, so we have to be creative. You may bring a small stool, but anything larger will impinge on the display space of others, and act as an obstacle for the browsing public.


Q: Is it true we are not allowed to bring portfolios to show our other works?

A: Again, we are just severely limited with space constraints, so we have to be creative. You may bring a SMALL portfolio that you can show to prospective purchasers to help show the depth and breadth of your work, especially if it helps make a sale. (Small, as there’s no real place to hide it at your panel, and it can look like a dog’s breakfast if we have portfolios, purses, bags, and coats laid at the base of your panel.)

Many artists are now bringing iPads or other tablet devices for this purpose – and it tends to work very well!

If a patron was interested in purchasing one of the works from your portfolio not on display in the sale, we would ask that you still honour the 65%/35% split.


Q:  How can I advertise that I will be selling my artwork at the 2017 Autumn Art Sale Fundraiser?

A: Please be sure that when you speak of the art sale that you are using the proper name “2017 Autumn Art Sale Fundraiser “created and run by the “McMichael Volunteer Committee (MVC)”.  The MVC is very proud to be putting on this prestigious show for the 27th year and greatly appreciates your support and participation.

To facilitate advertising, the image below contains details of the AASF which we encourage you to post on your website, and social media accounts (Facebook, Twitter, Instagram etc.) to help us help you promote your work and the fundraiser.

AAS Logo 2017 v1

You will be receiving a package containing 200 brochures by mid August for distribution to friends, family, and your community and to have available at any shows you may be in prior to October 20, 2017.


Q: Where exactly is Kleinburg?

A: The village of Kleinburg is located in the City of Vaughan, about 30 minutes north of Toronto. Click the link below to have Google Maps help you find us.

Map to Kleinburg
View Larger Map



Q: Excel – what’s that? I don’t have that on my computer, so how can I submit my works list to meet the October 1 deadline?

A: Just about ANY program will work – even a regular email message. Excel simply makes it easy to keep things in columns. If you use a word processing program – just insert one tab (and only one tab) between columns. We’ll be able to copy it and paste it into our cumulative list. If you have any questions, let us know (sooner, rather than later).


Q: Is it true that there will be sales during the day on Friday?

A:  In the past, we have sold works during the day on Friday.  It has proved successful for us.  Artists are not expected to be at the gallery during the day on Friday.

The Autumn Art Sale is not formally open for business during the day on Friday, however should anyone be interested in purchasing your art, we will certainly not discourage it!  Should you like to be in attendance you are welcome to do so, otherwise a McMichael Volunteer will be available to accept any offers for purchase of your work that may occur on that day before the official opening.

Please check your panel upon arrival on Friday evening in case you have to replace any works sold Friday during the day.


Q: I see where you state that artwork must be “professionally framed and wired for hanging. What about “gallery stretched canvas”?

A: Works on gallery stretched canvas do not need to be framed, as long as they are properly finished on the sides. The essense of this requirement is that it is our hope that our patrons will be able to bring home their artwork and immediately hang it on the wall.


Q: Do artists have to provide their own lighting?

A: Each panel (6′ wide x 7′ tall) already has two lights – you will not need to bring your own.


Q: Where will the art be displayed?

The Autumn Art Sale takes place in the Grand Lobby of the McMichael. Artists are allotted a panel six feet wide by seven feet high. Sculptors are allotted an area approximately six feet by six feet. Six foot tables are available for sculptors (although you will need to bring table coverings and and any pedestal bases).


Q:  Can we display our business cards?

A: Yes.  We recommend that you put them in a magnetic holder that you can attach to the panel.


Q: What hanging system will we use?

A: We use adjustable hooks on aircraft hanger wire. To begin with, each panel will have four wires (and as many hooks as you will need. Extra wires are available if necessary.

The panels are made of steel. Steel cables are attached to panel top hooks (each artist will begin with four cables, which generally suffice for most panel arrangements – additional cables are available if required). Picture hooks are provided based on the weight of the works to be hung (available in 12 lbs / 5 kg, 15 lbs / 7 kg, and 33 lbs / 15 kg). Each panel has two lights affixed at top (no additional lighting can be accommodated).

Hooks for hanging art